Leave Laws and Holidays in Ukraine: A Guide for US Companies
Interested in expanding your US company to Ukraine? Read our guide to learn about leave laws and policies in Ukraine, in preparation for hiring team members there.
Published on January 12, 2022
Employment agreement ✍️An employment agreement occurs when an employee performs duties for an employer and adheres to internal work rules in exchange for compensation. The employer must abide by the Labor Code and collective agreements.Although employment agreements in Ukraine do not necessarily have to be in writing, much of the Labor Code allows for written agreements. There are instances in which an employer must provide a written employment agreement, such as when hiring a minor. Additionally, an employee is entitled to a written agreement if they request it from their employer, and the employment length, termination rights, and liabilities must be detailed in that written agreement. Generally, an employment agreement assumes continuous employment for an indefinite period, unless the nature of the work has an estimated end date (e.g. in the case of a project).
Employment contract 📑Employment contracts differ slightly from an employment agreement: in an employment contract, there may be additional arrangements that supplement or deviate from a typical employment agreement under the Labor Code. For instance, an employee's sick leave allowance or their severance pay may vary depending on their contract.
Employment record book 📒Employment record books, also known as labor books, are vestiges from the Soviet Union era where state authorities required evidence of an employee's employment history in order to grant social security benefits and pension after retirement. Each time an an employee is hired by an employer, they must submit their labor book to their employer, who is required to document the employee's tenure at their company, as well as the employee's duties, and any accolades the employee receives until the termination of employment.In February 2021, the Ukrainian Parliament passed a law that would phase out the use of paper employment record books. The paper copies will be fully eliminated by 2026 and will be replaced instead by digital documentation online.
Implementing a civil law contract for contractors ⚖️Workers who are self-employed, also known as independent contractors, are employees who are not considered subordinate to an employer. They manage their own schedules and use their own equipment or tools to perform a task. Hiring a contractor is a convenient option for employers who do not know how much work they can provide an employee, or for employers who wish to hire an employee to complete a single project.In this circumstance, the self-employed worker is engaged in a civil law agreement and is not eligible for protections under employment law. Civil agreements must be in writing as required by Ukrainian law.
Working hours and overtime work in Ukraine ⏰Employees may not work for more than 40 hours per week, according to Ukrainian law. There may be exceptions for certain categories of workers who have irregular working hours or a non-fixed working schedule.The Labor Code generally prohibits overtime except in certain circumstances. If an employee does qualify for overtime, their working hours may not exceed four hours over two consecutive work days with the same employer, and the overtime cannot exceed 120 hours a year. Overtime is paid at double the employee's regular wages.An employer must have the employee's consent for overtime work if the employee has children under the age of 14, and union members must get permission from their employee representatives for each overtime work request.
Rest breaks and rest periods 😴Typically, for every four hours of the work day, an employee is entitled to a rest break. Rest breaks may not exceed two hours in a work day.Rest periods are extended periods of rest that must be at least double the amount of time that an employee worked. Employees engaged in seven hours, for instance, they are entitled to a minimum 14 hours of rest period. Employees who work five days a week are entitled to two days of rest.
Paid annual leave 😎After working for an employer for six continuous months, employees are entitled to 24 calendar days of paid annual leave. If the employee wants to take leave before the six-month period ends, they may take their leave on a pro-rated basis. There are instances when an employee may be entitled to longer paid annual leave, which can be anywhere from 28 to 56 calendar days. Those who qualify for more leave are disabled employees and young employees who are under 18 years old.Unlike labor laws in many other countries, Ukraine has no "use it or lose it" policy. Paid annual leave can be carried over into the next year, and if an employee chooses, they can trade in part of their annual leave for monetary compensation.
Public holidays 🎊Employees are entitled to paid time off for public holidays, and these days off are separate from their annual leave entitlement.There are 12 public holidays in Ukraine:
- New Year's Day (Jan 1)
- Orthodox Christmas (Jan 7)
- International Women's Day (March 8)
- Orthodox Easter Sunday (moveable)
- Labor Day (May 1)
- Orthodox Easter Monday (moveable)
- Victory Day (May 9)
- Orthodox Pentecost, i.e. Whit Sunday and Whit Monday (moveable)
- Constitution Day (June 28)
- Independence Day (Aug 24)
- Defender of Ukraine Day (Oct 14)
Sick leave 🤒Employees are entitled to sick leave if they fall ill or are injured with a temporary disability. In order to qualify, these employees must have a sick leave certificate signed by a medical institution. The sick leave allowance is paid at the normal salary rate for the first five days of sick leave, after which the salary payments are paid for by the Social Security Fund of Ukraine. Depending on the employee's tenure at the company, the salary payments they receive from the Social Security Fund are 50% to 100% their average salary.Employees can qualify for unpaid sick leave while they receive mental health treatment at a mental health facility, as long as they provide a medical certificate from a practitioner that indicates the amount of time needed for treatment.
Parental leave 👨👩👧In Ukraine, the government distinguishes between two parts of parental leave: the first is taken for pregnancy and childbirth, and the second part of parental leave is leave taken for the care of the child. After paid parental leave ends, parents may take unpaid or partially paid parental leave for up to three years, or up to six years if they are raising a child with a disability.
Maternity leave 🤱Pregnant women are entitled to paid maternity leave of 70 calendar days before the due date and 56 calendar days after the birth of a child. If there are complications during the delivery, or if the mother is delivering two or more children, she may take 70 days of postpartum leave.During maternity leave, parents or the mother and a designated caretaker may choose to work part-time or from home.
Paternity leave 👨👦Employees who are fathers with newborn children previously received only unpaid leave for the care of a new child. As of June 2021, employees who are expectant fathers are entitled to paid paternity leave for 14 calendar days. Single mothers raising a child may designate another close family member as a co-parent and that family member may take paternity leave instead of the father. If a mother gives birth to two or more children, the father or close family member may take an additional ten days of paid leave.
Unjustified absence ∅In the case of an employee's unjustified absence, that is, an unexcused absence from work for more than three hours, an employer may request a written explanation from the employee detailing the reason for the absence. The employer will keep a record of the absence and of their request for the employee's justification. An unjustified absence may be grounds for the employee's dismissal.
Termination of employment ❌There may be cases where an employer may terminate an employee's contract, such as the example outlined above. While an employee cannot be dismissed without cause, there are not many protections for employees if they have a disability that interferes with their work performance. If an employee cannot come to work for four consecutive months due to a temporary disability, their contract may be terminated, unless their disability was caused by work-related illness or injury. There are also laws that permit longer terms of absence in the case of specific illnesses.There are some employees that are considered protected employees under the law, including pregnant employees, single mothers with children under 14 years old, or mothers of children with disabilities.
Collective redundancies 🏢A collective redundancy at a company occurs when a large portion of a company's staff loses their job within a short period of time. For instance, if ten or more employees lose their jobs at a company of 20 to 100 people, this constitutes as a collective redundancy. Company redundancies can happen if the employer is making changes that require restructuring of the company's staff.In order to proceed with redundancies, the employer must notify the employees' trade union three months' prior to the termination, and provide two month's notice to the employee who is to be dismissed. The employer must also transfer the dismissed employees to other available positions with the employees' consent.In the case of a business transfer, the Labor Code specifies that employment agreements will remain in effect, even if the company leadership changes.
The information contained in this site is provided for informational purposes only, and should not be construed as legal advice on any subject matter.
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